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Home » Europe, Expat Life, Moving, country profiles

Moving: Poland

By Jenai Towuru
May 31, 2010

As relocation experts, at Move One we know how important it is to familiarize yourself with your potential new home before making the big move. Move One is therefore pleased to present its country profiles, which take a closer look at Relocation, Immigration, Moving and Pet Transportation issues in each of its locations.

Fancy moving to Poland? Knowing the nitty-gritties of the regulations and procedures involved is very important in order to avoid complications from the moving process.

As relocations experts with offices strategically located in 31 countries including Poland, Move One prides itself in having over 17 years of experience, providing expatriates around the world with an array of impeccable services to suit their needs and make their move as seamless as possible.

Poland is among the best destinations for expats because of its very warm atmosphere and cultural mix of Western and Eastern influences. The country exudes a rich blend of modernity and cultural heritage, and has a burgeoning economy.

Since Poland is a member of the EU, it is subject to the general provisions of the Free Movement of Goods in the EC Treaty which allow goods to flow freely between member states. Hence, there is no customs clearance for shipments arriving to Poland from other EU countries. However, goods originating from non EU countries must undergo customs clearance.

Move One advices expatriates to be aware of these regulations on household goods and the importation of personal effects when moving to Poland.

Importation of household goods

To allow customs clear shipment on a duty free basis for household goods, foreigners are expected to have the following documents:

  • an original and letter headed certificate of employment from the employer stating the employees tenure of employment.
  • an original certificate from previous employer stating exact employment dates
  • customs clearance power of attorney
  • original or notarized copy of valid passport with the visa stamp or a residence permit
  • original or notarized copy of Polish home address called ‘zameldowanie
  • original or notarized copy of promise of work permit
  • a written declaration that no guns, narcotics and nothing made before 1995 is being imported

Important information regarding returning Polish citizens:

Polish citizens returning from non- EU countries can import goods duty free, provided they can show evidence that they have been out of Poland for a period of 12 months. The following documents are required:

  • authorized power of attorney for our custom agency to handle the shipment
  • proof of absence from Poland for a 12 month period. Polish citizens are advised to present documents like phone bills, green card, residence registration and proof of de-registration (wymeldowaine) since Polish Consulates no longer issue certificates as confirmation of permanent stay abroad
  • letter from previous employer stating that the person was employed and lived there for more than 12 months
  • original or notarized copy of Polish ID
  • polish Tax Identity number
  • a signed list of goods, written in Polish, specifying the quantity f the items, as well as their serial numbers

Important information for diplomats

Diplomats do not need to be present for the customs clearance process and can import their goods duty free with the following documents:

  • a certificate from the Ministry of Foreign Affairs listing goods being imported to Poland
  • a copy of diplomat’s passport
  • a copy of diplomatic ID card
  • a signed list of goods specifying the quantity and value of the goods. This list must be prepared in Polish
  • power of Attorney authorizing custom agency to import shipment, signed by the Embassy

The following items are prohibited from importation:

  • weapons of all kinds
  • pornography
  • narcotics
  • toxic material
  • radioactive material
  • food items

Importation of Vehicles

Vehicles being brought into Poland must have been in use for at least six months in the previous place of residence. To be exempt from duties and tariffs, the owner must present proof of being in possession of the given vehicle for a minimum of six months. Usually, it takes approximately one to two days f or customs clearance. The following documents are needed for importing a car into Poland:

  • all required documents for importing household goods
  • original vehicle documents proving ownership
  • original registration documents of the vehicle which must be registered in the name of the current owner
  • an invoice showing the value of the car, if the car is new
  • a bill of sale signed by the owner, if the care is second hand
  • vehicle insurance

If importing carpets, paintings, musical instruments, art effects and antiques, there should be two photos of each item of value. Upon arrival in Poland, these items must be registered. To import such items, a list with the full description and quantities of the items, including a Certificate of Antiquity from a competent authority (for items over 100 years old) are required.

Exportation of household goods

EU citizens should note that there is no customs clearance for shipments leaving Poland for other EU countries. When exporting household goods, foreigners need to have a copy of their valid passport and an inventory of goods. Polish citizens require a copy of their passport, including an inventory of goods and a copy of their Polish ID card. Diplomats exporting household goods and other personal effects will need a copy of their passport, an inventory of goods written on embassy letterhead and a Power of Attorney for custom agency to import the shipment which must be signed by the embassy.

Items such as weapons of all kinds, pornography, narcotics, toxic material and radioactive material are prohibited from exportation. Vehicles being exported from Poland do not need to be de-registered, however, a Polish registration document and insurance liability are required.

The Polish National Museum must see any antiques or paintings of worth and issue an export permit. It takes approximately two weeks to obtain one. It is illegal to export any antiques without special authorization in the form of an export permit.

There are no limitations on the amount of wine, spirits and tobacco that can be exported or personal consumption, however, it is important to know and abide by the import rules of the destination country.

For further information on moving or relocating to Poland, including logistics, immigration, and pet transportation services, please contact Piotr Piekarowicz, Move One Poland country manager, at

Rest of the series:

Relocation: Poland
Immigration: Poland
Pet Transportation: Poland

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